Four Quick Tips to Improve Your Board’s Letters and Reports

letter to board

Community association board members spend a lot of time communicating — whether it’s with one another, community members, vendors or your management company. If communication is ineffective, the whole community could end up paying the price. With so much of an association’s success tied to communication, I want to share a few best practices in a four-part series. In this installment, we’ll look at how letter-writing can keep your board informed and how to make sure your detailed communications are meeting the mark. Click here to read parts one and two.Formal letter writing can sometimes feel like a lost art amidst the comparatively newer, cooler ways of communicating, but don’t be confused, when it comes to record-keeping, letter writing is still one of the best forms of communications when working with your association board.Letters and reports in the community association management industry are used primarily to summarize current, past, and future events. They should be simple and as concise as possible and should clearly identify the subject being discussed.Here are 4 tips to improve your association letters and reports:Keep it simple. It is imperative the report is organized in such a manner that a person can follow along without having to struggle going through multiple pages to find information. Keep supporting documentation together and in order and if the content is longer, consider including page numbers and a table of contents. If you’re sending the communication out electronically, you can even add anchors so that each section on the table of contents, goes directly to that page in the document.Stick to the subject. Each document or report should cover one main idea. If the topic is complex — a multiphase development project or board meeting minutes, for example — you can include sub-sections, but to keep the message clear and avoid confusion, stick to one idea per document or report.Get feedback. When physically presenting a report, allow each attendee to respond for clarification and ensure that every individual in attendance is following along and is clear about the conversation. Check to see if they understand by periodically asking each attendee if he/she has any questions. It’s also a good idea to ask questions about the report to make sure everyone is in sync.Provide support. Some attendees might not understand certain documents and may require special training. If you encounter this issue regularly, you should consider offering training services.

Source:Associa  Four Quick Tips to Improve Your Board’s Letters and Reports

California’s Drought Emergency Is Over, State Water Districts Say

After years of strict regulations brought on by a severe drought, California residents may soon be able to water their lawns again. The state’s water districts are expected to suggest state regulators ease or eliminate the drought emergency that has been in place since last year. The water providers say they want to have the power to issue conservation measures that the state currently holds. The State Water Resources Control Board held a workshop Wednesday in Sacramento to chart the future of conserving

Source: California’s Drought Emergency Is Over, State Water Districts Say | The Weather Channel

Cleary Bros Landscape Gives Back to Sequoia Elementary School in Pleasant Hill

Sequoia Elementary Garden 2Sequoia Elementary Garden 1

In April, Cleary Bros Landscape provided some desperately needed help to the children’s gardening program at Sequoia Elementary School in Pleasant Hill. Responding to a plea for help in the school’s monthly newsletter to repair the drip irrigation, the Cleary Bros Irrigation and Enhancement teams arrived in force to completely replenish the compacted and nutrient depleted soil in the raised garden beds and replace the failing microspray irrigation system complete with new valves and an automatic battery timer. Once complete, in typical Cleary fashion, the enhancement team took the extra time to cut down the weeds and clean the debris from the forgotten corners of the garden area.

With the planter beds now full of fresh planting mix and new spray heads, the children returned from Spring Break to a fresh garden ready for their little hands to begin planting their spring crop. Mrs. Terri EdwardsNixon, the gardening instructor said, “I am extremely grateful for the generosity and support of our garden education program and we will certainly put our revamped garden to good use.”

A special thanks to Mrs Nixon for the hours of hard work she puts in to keep the kids excited and engaged. Additionally, we would like to thank Village Nursery who donated tomatoes, lettuce, beans and other various edible plants for the kids to start their garden.

Cleary Bros Landscape is proud to give back to the community and encourage our future gardeners, horticulturists and landscapers!